Privacy Policy

At Pocket HR Limited we are committed to maintaining the trust and confidence of our visitors to our website. In particular, we want you to know that Pocket HR Limited is not in the business of selling, renting or trading email lists with other companies and businesses for marketing purposes. We just don’t do that sort of thing. But just in case you don’t believe us, in this Privacy Policy, we’ve provided lots of detailed information on when and why we collect your personal information, how we use it, the limited conditions under which we may disclose it to others and how we keep it secure. Grab a cuppa and read on.

When processing personal data, Pocket HR LImited has adopted the following principles, as laid down in the EU GDPR Regulation:

  1. Personal Data shall be processed lawfully, fairly and in a transparent way.
  2. Personal Data shall be collected for specified, explicit and legitimate purposes only.
  3. Personal Data shall be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
  4. Personal Data shall be accurate and, kept up to date. This means Pocket HR Limited must have in place processes for identifying and addressing out-of-date, incorrect and redundant Personal Data.
  5. Personal Data shall be kept in a form which permits identification of Data Subjects for no longer than is necessary for the purposes for which the Personal Data is processed.
  6. The integrity and confidentiality of Personal Data are maintained at all times through appropriate technical and organisational measures, including protection against unauthorised or unlawful Processing, and against accidental loss, destruction or damage.

This privacy policy (together with our terms and conditions and any other documents referred to it) sets out the basis for processing any personal data we collect from you or that you provide to us. Please read the following carefully to understand our practices regarding your personal data. By using our websites: www.kateunderwoodhr.co.uk, www.pockethr.co.uk (our ‘Website’) you are accepting and consenting to the practices described in this policy.

Depending on the purpose for which you are providing your personal data, for the purpose of the Data Protection Act (the ‘Act’), the data controller (or entity responsible for the data collected) will be either us and/or any of our subsidiaries* (together ‘Pocket HR Limited’). Within the context of this policy ‘we’ means the Pocket HR.

*Pocket HR Limited, Rownhams House, Rownhams, Southampton, Hampshire SO16 8SL (registered in England: ‪10600197 )

Cookies

We may obtain information about your general usage by using a cookie file which is stored on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. Some of the cookies we use are essential for the site to operate.

If you register with us or if you continue to use our site, you agree to our use of cookies.

Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Google Analytics

To understand how people use our site and what devices and technology they’re using, we use Google Analytics. Most websites use some sort of analytics program like this. The data it collects helps us see things like how many people visit our site, which country they are from, how many pages they visited, how fast our site loaded, and so on. All data collected is completely anonymous, it does not identify you as an individual in any way.

As part of the registration process for our monthly e-newsletter, we collect personal information. We use that information for a couple of reasons: to tell you about stuff you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don’t rent or trade email lists with other organisations and businesses.

We use a third-party provider, Infusionsoft, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing our data protection officer Kate Underwood.

WordPress

WordPress is the Content Management System (CMS) that runs this website. It uses a cookie when logging in and out and is essential for proper website operation. It is only set if you are a registered user, so for most people, it is not set at all. Individual user data is anonymous.

We would love you to share our content on social media. Sharing tools in the form of Facebook and Twitter share buttons feature on this site. These third party websites may set a cookie if you are logged in to their service. Please refer to Facebook and Twitter’s own cookie policies.

This website contains ‘embedded’ video streaming service (including YouTube and Vimeo), A cookie may be set by the service provider upon playing these videos.

You block cookies by activating the setting on your browser. This allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies as soon you visit our site. Click here to find out more about managing cookies, including step-by-step instructions for a range of browsers.

Except for essential cookies, all cookies will expire after 2 years.

Mailing Lists

As part of the registration process for our monthly e-newsletter, we collect personal information. We use that information for a couple of reasons: to tell you about stuff you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don’t rent or trade email lists with other organisations and businesses.

We use a third-party provider, Infusionsoft, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see Infusionsoft’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing our data protection officer Kate Underwood.

Ticketing Data

When you purchase a ticket (or tickets) online your name, address data, email and contact number will be stored in our Ticketing system, Eventbrite. Please see Eventbrite’s Privacy Policy.  You may, of course, purchase a ticket (or tickets) in person without supplying the aforementioned personal data. Please be assured that we do not share your personal details with any other company without your consent

Where we store your personal data

The data that we collect from you may be transferred to and stored at, a destination outside the European Economic Area (‘EEA‘). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data to us, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Your Rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we wish to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and request your consent to these activities. If you wish to change your mailing preferences or opt-out of specific marketing communications sent from the Pocket HR Limited, you may notify us via email on [email protected]   Alternatively, you may contact us on +44 (0)20 8612 6208. It may take up to 21 days for the changes to come into effect. Please note that this will not alter your current email subscription preferences.

The Websites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Accuracy

We will take reasonable steps to create an accurate record of any personal data you have submitted. However, we do not assume responsibility for confirming the ongoing accuracy of your personal data. You can update your personal data by emailing us at [email protected] or by calling us on +44 (0)20 82 025160. Please note that it could take up to 21 days for the changes to come into effect.

Access to your personal information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee (as amended from time to time) to meet our costs in providing you with details of the information we hold about you.

If you would like to request a copy of your personal data under the Act or have any other related queries, please email [email protected]

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page.

Last Updated 21st May 2018

Areas Covered: South East, England.  Hampshire (Andover, Basingstoke, Fareham, Portsmouth, Southampton, Winchester), London, Dorset (New Forest, Bournemouth), Surrey (Guildford, Farnham)

T: 02382 025160  M: 07950 396637 E: [email protected]

Copyright (c) 2017 Kate Underwood HR and Training

Terms and Conditions : Privacy Policy

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