I recommend that all of my clients use an HR system, and I especially recommend breatheHR.

For those using currently using breatheHR, I’d like to share some tips you might find useful:


1. Calculating holiday for new starters

When adding a new employee to breatheHR, ensure that they are added to the correct holiday allowance. The system will then pro-rata their holiday based on this calculation:

Full year entitlement x number of days between start of holiday year and employee start date


Number of days in holiday year.


2. Bulk changes in breatheHR

Have you ever had to update a number of employees with a company training course? Or allocate a new line manager to a team?

Within breatheHR on the employees list, HR users can make mass changes which will save you time. The areas you can update are:

  • Line Managers
  • Holiday Approvers
  • Statutory Holidays
  • Working Patterns
  • Holiday allowances
  • Training Records
  • Benefits and Pensions
  • Departments

3. Sending emails from breatheHR

Within the systems, you have the ability to send emails. These emails will be documented under the employees notes tab so that you have a record.

To send an email go to: the Employees Tab> List > Select the relevant employee by using the tick box > Show task and click Send Mass email.

4. Total reward package

To demonstrate the value of your company’s total reward package, breatheHR have put together this personalised statement for each employee.

This shows their salary, bonus & commission, benefits and any other allowances that go together to make up their total reward package, I find this a really useful feature.

5. Recruitment

In the recruitment area you can create vacancies, track applications, invite people to interview and hire successful candidates. Within your Hub area you will be able to see:

  • Open vacancies
  • Who is managing a vacancy
  • Shortlist applicants
  • Check out how well your vacancy is performing under the Analytics section.

This is available on the recruitment plus plan.


If you like the sound of some of these functionalities but aren’t yet using a system, Book a free demo and I can introduce you to the benefits of breatheHR.

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