I totally back Breathe HR in striving to help end employee admin as much as possible!
So, I am pleased to tell you about their payroll export tool, a brand sparkling new feature that is now available within the BreatheHR app.
Payroll Export Tool
The payroll export functionality has been carefully designed with the intention of streamlining the way you manage payroll
by keeping all sensitive information in one secure place
removing the headache of importing employee data to your payroll system
saving you valuable time as a result.
To help you see how this new import process works and how to use the new feature, Breathe HR have produced a handy video to explain all, which you can find here:
How does the new payroll export tool benefit you?
The new payroll export tool allows you to download payroll-ready files of your employee information from the Breathe system. This can then be imported straight into your payroll software in just a few clicks. The tool can be used for onboarding new employees’ details and updating existing ones too.
When building this functionality Breathe worked hard to ensure that it would meet the import requirements of a wide variety of payroll providers in the UK.
As such, they have provided two options when you go to export employee information. You can either download all of the data with the changes included (e.g. salary adjustments), or alternatively, you can simply export any changes that have occurred within the data. The process can, therefore, be tailored to whichever payroll system you’re using.
Say goodbye to tedious payroll admin
When pulling data with the payroll export tool, employee information is separated into four different spreadsheets. These files cover the following changes;
I know I might sound a bit like a broken record on the topic of HR Systems, but I really do think they are a valuable tool for small businesses with employees, and breatheHR is by far the best in my opinion.
So, if you’re still pondering on whether you should invest in something like breatheHR, here’s a list of the top reasons why you should use breatheHR….rather than an alternative:
You can get rid of HR admin …
…and focus on growing your business, because;
You can automate holiday booking and sickness processes
Your team is responsible for updating their records
You can receive reminders for key events/dates
You can develop and empower employees …
…to manage your staff effectively, because;
There’s a built in process for 1-1s and performance management
You can record and monitor employee objectives
It allows you to delegate to managers
Motivated employees …
…so staff feel valued as you’ve taken the time to manage them, because;
The Kudos feature – lets you give instant recognition for a job well done
You can view objectives and monitor progress
You can track benefits & reward
Attract employees …
…and differentiate your business, by;
Demonstrating you take staff induction, training and skills seriously
Implementing a high quality induction process
Using a smart performance management process
Access on the move …
…breatheHR works around you and your employees, it;
Is available to everyone, when and wherever
Has online announcements to all your team
Sends email reminders of key events
Has shared documents and templates
If you like the sound of these functionalities but aren’t yet using a system, Book a free demo and I can introduce you to the benefits of breatheHR.
I very much advocate the use of an HR system to all my clients, and number one for me is breatheHR for helping small business owners to escape the admin of managing employees. It allows you to focus on growing your businesses and building a great team.
BreatheHR are passionate about taking the hard work out of employee admin and centralising employee information. With breatheHR you access employee data, when and wherever needed, in a safe and secure environment.
You can automate time consuming tasks, leaving you to focus on improving employee performance.
This is a great video which hopefully demonstrates just how much of a benefit breatheHR could be to your small business:
I believe an HR system is a must for all of my clients, and indeed all small businesses with employees. Not only does it save time, but in the new GDPR world we live in you need to make sure your employee’s data is safe and secure.
What is a cloud-based HR system?
A simple definition: ‘the cloud’ is where users ‘rent’ hardware and/or software instead of actually buying it. You pay for the amount you use and never own it.
Understanding cloud computing
Many of us use some form of cloud computing without really knowing it – Gmail and Dropbox are good examples, but it could even be said that doing your banking online or even buying a book from Amazon puts you ‘in the cloud’.
Taking cloud computing to its ultimate level, businesses with hundreds of employees will operate entirely online – they won’t have in-house servers or installed applications. All of their IT infrastructures, file saving and applications will be will be done ‘in the cloud’.
The key thing to remember is that there is no ‘cloud’. All cloud computing is firmly land-based, often behind impressive hard and soft security. All responsible cloud providers have infrastructure that most small businesses could only dream of.
Software as a Service (SaaS)
Software as a Service is where users need an application to do a specific job but don’t want to buy the software. In a business situation that might include CRM tools like Salesforce or Infusionsoft.
You pay for them based how much you use and the advantages are:
• No big upfront cost to buy and install the application
• No ongoing maintenance costs such as installing software updates or maintaining servers.
What does this mean for you?
You and your clients will almost certainly be using something in the cloud and it’s not going away. Whilst it could be said that every client is different, there are some real benefits to Software as a Service that all businesses should consider.
Where a business needs specialist systems then cloud applications may be the only cost-effective option. If a business needs multiple employees to access a system and/or access outside of the office then SaaS applications come into their own.
Why do you need HR software? Here are just 5 reasons:
Improved security – Keeping your employee’s data within a cloud-based system means reducing the paperwork that is kept on location. The protection that goes into a system is far superior than a filing cabinet!
Improved effectiveness – With an HR system, you have everything at your fingertips. This means your business decisions can be made quickly and easily.
Improved productivity – A self-service system can hugely increase productivity. No longer do employees have to locate forms for annual leave or write emails updating personal information.
Improved engagement – You can use tools within an HR system to track objectives, praise members of the team and send announcements to make sure everyone is on the same page.
Increased ROI – HR systems don’t have to cost the earth but the time-saving measures that they can bring from freeing up yours and your employees’ valuable time can be incredible!
I always recommend breatheHR to my clients, but if you want to know more about using a cloud-based HR system, please get in contact.