Enhance your payroll processes with Breathe

Enhance your payroll processes with Breathe

I totally back Breathe HR in striving to help end employee admin as much as possible!

So, I am pleased to tell you about their payroll export tool, a brand sparkling new feature that is now available within the BreatheHR app.

Payroll Export Tool

The payroll export functionality has been carefully designed with the intention of streamlining the way you manage payroll

  • by keeping all sensitive information in one secure place
  • removing the headache of importing employee data to your payroll system
  • saving you valuable time as a result.

To help you see how this new import process works and how to use the new feature, Breathe HR have produced a handy video to explain all, which you can find here:

How does the new payroll export tool benefit you?

The new payroll export tool allows you to download payroll-ready files of your employee information from the Breathe system. This can then be imported straight into your payroll software in just a few clicks. The tool can be used for onboarding new employees’ details and updating existing ones too.

When building this functionality Breathe worked hard to ensure that it would meet the import requirements of a wide variety of payroll providers in the UK.

As such, they have provided two options when you go to export employee information. You can either download all of the data with the changes included (e.g. salary adjustments), or alternatively, you can simply export any changes that have occurred within the data. The process can, therefore, be tailored to whichever payroll system you’re using.

Say goodbye to tedious payroll admin

When pulling data with the payroll export tool, employee information is separated into four different spreadsheets. These files cover the following changes;

  • Employee personal information
  • Salary information
  • Benefit information
  • Additional payment information

With this data readily split into categories, it means that there is no longer a need for you to spend unnecessary time fine-combing large amounts of data in order to find what you need.

 Payroll, the Breathe way

Once exported from the Breathe payroll export tool, spreadsheets of employees data can be imported directly into a payroll system.  So it makes it a really simple exercise!

And, if the data needs to be adjusted and/or re-downloaded, then Breathe has it covered: all past exports can be rebuilt and re-run.

To find out more, or if you have any queries on how to use the new features why not book a Demo.

To find out more about how we could help you and your business book a call or email [email protected]

Reasons why you should use breatheHR

Reasons why you should use breatheHR

Reasons why you should use breatheHR…versus not!

I know I might sound a bit like a broken record on the topic of HR Systems, but I really do think they are a valuable tool for small businesses with employees, and breatheHR is by far the best in my opinion.

So, if you’re still pondering on whether you should invest in something like breatheHR, here’s a list of the top reasons why you should use breatheHR….rather than an alternative:

  1. You can get rid of HR admin …

…and focus on growing your business, because;

  • You can automate holiday booking and sickness processes
  • Your team is responsible for updating their records
  • You can receive reminders for key events/dates


  1. You can develop and empower employees …

…to manage your staff effectively, because;

  • There’s a built in process for 1-1s and performance management
  • You can record and monitor employee objectives
  • It allows you to delegate to managers


  1. Motivated employees …

…so staff feel valued as you’ve taken the time to manage them, because;

  • The Kudos feature – lets you give instant recognition for a job well done
  • You can view objectives and monitor progress
  • You can track benefits & reward


  1. Attract employees …

…and differentiate your business, by;

  • Demonstrating you take staff induction, training and skills seriously
  • Implementing a high quality induction process
  • Using a smart performance management process


  1. Access on the move …

…breatheHR works around you and your employees, it;

  • Is available to everyone, when and wherever
  • Has online announcements to all your team
  • Sends email reminders of key events
  • Has shared documents and templates


If you like the sound of these functionalities but aren’t yet using a system, Book a free demo and I can introduce you to the benefits of breatheHR.

Top Tips for using breatheHR

Top Tips for using breatheHR

I recommend that all of my clients use an HR system, and I especially recommend breatheHR.

For those using currently using breatheHR, I’d like to share some tips you might find useful:


1. Calculating holiday for new starters

When adding a new employee to breatheHR, ensure that they are added to the correct holiday allowance. The system will then pro-rata their holiday based on this calculation:

Full year entitlement x number of days between start of holiday year and employee start date


Number of days in holiday year.


2. Bulk changes in breatheHR

Have you ever had to update a number of employees with a company training course? Or allocate a new line manager to a team?

Within breatheHR on the employees list, HR users can make mass changes which will save you time. The areas you can update are:

  • Line Managers
  • Holiday Approvers
  • Statutory Holidays
  • Working Patterns
  • Holiday allowances
  • Training Records
  • Benefits and Pensions
  • Departments

3. Sending emails from breatheHR

Within the systems, you have the ability to send emails. These emails will be documented under the employees notes tab so that you have a record.

To send an email go to: the Employees Tab> List > Select the relevant employee by using the tick box > Show task and click Send Mass email.

4. Total reward package

To demonstrate the value of your company’s total reward package, breatheHR have put together this personalised statement for each employee.

This shows their salary, bonus & commission, benefits and any other allowances that go together to make up their total reward package, I find this a really useful feature.

5. Recruitment

In the recruitment area you can create vacancies, track applications, invite people to interview and hire successful candidates. Within your Hub area you will be able to see:

  • Open vacancies
  • Who is managing a vacancy
  • Shortlist applicants
  • Check out how well your vacancy is performing under the Analytics section.

This is available on the recruitment plus plan.


If you like the sound of some of these functionalities but aren’t yet using a system, Book a free demo and I can introduce you to the benefits of breatheHR.

The benefits of BreatheHR-ing

The benefits of BreatheHR-ing

I very much advocate the use of an HR system to all my clients, and number one for me is breatheHR for helping small business owners to escape the admin of managing employees. It allows you to focus on growing your businesses and building a great team.

BreatheHR are passionate about taking the hard work out of employee admin and centralising employee information. With breatheHR you access employee data, when and wherever needed, in a safe and secure environment.

You can automate time consuming tasks, leaving you to focus on improving employee performance.

This is a great video which hopefully demonstrates just how much of a benefit breatheHR could be to your small business:

If you’d like more information on BreatheHR or would like a demo, get in touch and I can help.

Is BreatheHR right for you?

Is BreatheHR right for you?

If you’re a client of mine, you’ll know I love a good HR system, and you’ll also know that I like to recommend BreatheHR.

If you’re thinking about implementing up an HR System, or you’re not sure why you’d want one for your business, then considering the three points below might help you make a decision on this.

What can a BreatheHR do for you as a small business owner with employees?
  • Centralise Records – One central location for all HR information with employee self-service to keep everything up to date.
  • Organise Documents – Keep all employee documents safe and publish policies & templates online.
  • Book Holidays – Manage holiday bookings and absence allowances with a simple online approval process.
  • Manage Sickness – Take control of sickness – every absence is logged, approved and analysed in your HR system.
  • Improve Performance – Standardise the way you manage performance and keep track of objectives.
  • Tasks Reminders – Manage day to day employee tasks from the HR Dashboard with email reminders and onscreen notifications.
  • Streamline Reporting – Keep track of what’s happening. The ‘Report Library’ and one-click Data Export makes Management & HR reporting a breeze.
  • Expenses – Manage Employee expense claims. Employee completes a claim for managers to approve.
  • API – Streamline your favourite systems with breatheHR’s API to save even more time.


Things to consider before investing in an HR system:
  • What is your budget for HR consultancy/ an HR system?
  • How do you think your business would benefit from an HR system?
  • Are there any specific requirements that you would need?
  • Do you currently have an HR system? If so, how is/isn’t it working for you?
  • How many employees do you have? (this is will help determine which plan is best suited to you)


BreatheHR’s price plans

Breathe has five different prices plans:

Plan Employees HR Users Monthly Plan
Micro 1-10 1 £9
Starter 11-20 2 £19
Regular 21-50 3 £49
Pro 51-100 5 £99
Premium 101-250 Unlimited £199

Mostly, all plans come with the same functionality, although for functionalities such as the Time log and Expenses Management you would need to opt for the Regular, Pro or Premium subscription.


If you’re still not sure and would like to find out more about BreatheHR, give me a call and I can talk you through your options and see about arranging a demo.

Why choose a cloud-based HR system?

Why choose a cloud-based HR system?

I believe an HR system is a must for all of my clients, and indeed all small businesses with employees. Not only does it save time, but in the new GDPR world we live in you need to make sure your employee’s data is safe and secure.

What is a cloud-based HR system?
A simple definition: ‘the cloud’ is where users ‘rent’ hardware and/or software instead of actually buying it. You pay for the amount you use and never own it.

Understanding cloud computing
Many of us use some form of cloud computing without really knowing it – Gmail and Dropbox are good examples, but it could even be said that doing your banking online or even buying a book from Amazon puts you ‘in the cloud’.

Taking cloud computing to its ultimate level, businesses with hundreds of employees will operate entirely online – they won’t have in-house servers or installed applications. All of their IT infrastructures, file saving and applications will be will be done ‘in the cloud’.

The key thing to remember is that there is no ‘cloud’. All cloud computing is firmly land-based, often behind impressive hard and soft security. All responsible cloud providers have infrastructure that most small businesses could only dream of.

Software as a Service (SaaS)
Software as a Service is where users need an application to do a specific job but don’t want to buy the software. In a business situation that might include CRM tools like Salesforce or Infusionsoft.
You pay for them based how much you use and the advantages are:
• No big upfront cost to buy and install the application
• No ongoing maintenance costs such as installing software updates or maintaining servers.

What does this mean for you?
You and your clients will almost certainly be using something in the cloud and it’s not going away. Whilst it could be said that every client is different, there are some real benefits to Software as a Service that all businesses should consider.

Where a business needs specialist systems then cloud applications may be the only cost-effective option. If a business needs multiple employees to access a system and/or access outside of the office then SaaS applications come into their own.

Why do you need HR software? Here are just 5 reasons:

  1. Improved security – Keeping your employee’s data within a cloud-based system means reducing the paperwork that is kept on location. The protection that goes into a system is far superior than a filing cabinet!
  2. Improved effectiveness – With an HR system, you have everything at your fingertips. This means your business decisions can be made quickly and easily.
  3. Improved productivity – A self-service system can hugely increase productivity. No longer do employees have to locate forms for annual leave or write emails updating personal information.
  4. Improved engagement – You can use tools within an HR system to track objectives, praise members of the team and send announcements to make sure everyone is on the same page.
  5. Increased ROI – HR systems don’t have to cost the earth but the time-saving measures that they can bring from freeing up yours and your employees’ valuable time can be incredible!


I always recommend breatheHR to my clients, but if you want to know more about using a cloud-based HR system, please get in contact.